How To Convert EML Emails into XML Documents

Screen image of MailDex software with XML export profile selected. Convert EML to XML with MailDex.

Emails have become an essential mode of communication in today’s world. With the increasing volume of emails, it can be a challenge to manage and organize them efficiently. This is where MailDex email management software for Microsoft Windows comes in handy. MailDex provides a variety of tools to manage and organize email data, including the ability to save EML files as XML documents.

MailDex is an advanced email management software that allows you to convert, export, and manage email files in various formats. It is an efficient tool that can process a large number of emails quickly and accurately. With its user-friendly interface, you can easily navigate through the software and manage your emails efficiently.

MailDex is one of a very few software applications able to convert EML files and attachments to XML documents. The file attachments are base64 encoded, allowing them to continue to exist within the context of the XML file.

XML is a widely used markup language that is used to store and exchange data. By saving EML files as XML documents, you can easily extract data from emails and use it for further processing. This feature can be especially useful for businesses that need to extract data from a large number of emails quickly and accurately.

The process of saving EML files as XML documents using MailDex is not complicated. First, you need to download and install MailDex software on your Windows 11 computer. Once installed, create a New Project and add the folder containing the EML files you want to convert to XML. Select the files you want to convert from the Mail List and click on the “Export” button.

In the export window, select the output format as “XML Document (*.xml)” and choose the destination folder where you want to save the converted files. You can also choose to include or exclude attachments in the converted files. Once you have selected the options, click on the “Export” button, and MailDex will start converting the EML files to XML documents.

Screen shot of MailDex. 
Select Export profile:
Single XML- Attachments encoded (base 64)

When ready to begin the export operation, click the yellow “Export” button and choose the location where the XML files will be saved.

MailDex provides several options to customize the output of the converted files. You can choose to include or exclude certain fields such as sender, receiver, subject, date, etc. You can also specify the date range for the emails you want to convert. Additionally, you can choose to include or exclude attachments and choose the naming convention for the converted files.

The benefits of saving EML files as XML documents using MailDex are many. XML is a versatile and widely used format that can be easily integrated into various applications. By saving EML files as XML documents, you can extract data from emails and use it for various purposes such as data analysis, reporting, and more. Additionally, the converted files can be easily shared and accessed by different applications.

In conclusion, MailDex is an efficient email management software that provides several tools to manage and organize email data. Saving EML files as XML documents is a useful feature that can help businesses extract data from emails quickly and accurately. With MailDex, you can easily convert EML files to XML documents and customize the output according to your requirements. Whether you need to extract data from a few emails or a large number of emails, MailDex is an excellent tool to have in your arsenal.

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Convert EML to PDF with Attachments

Export profiles in Pst Viewer Pro.

Converting EML emails and their file attachments into PDF files offers several benefits. Firstly, PDF files are more universally accessible and can be opened on any device without the need for specific software. Secondly, PDF files are more secure as they cannot be easily edited or altered. Additionally, PDF files can compress large attachments, making them easier to share via email or other means. Finally, PDF files provide a standardized format that is easier to organize and manage than multiple EML files and their attachments.

What is a EML file?

An EML file is a file format used to store email messages in a single file. EML files are created by email clients such as Microsoft Outlook, Mozilla Thunderbird, and Apple Mail. They contain the complete message body, including any attachments, and all relevant header information, such as the sender, recipient, and subject.

You might encounter EML files when you need to archive or transfer email messages. For instance, if you want to back up important emails or transfer them to a new computer or email client, you can save them as EML files. EML files are also commonly used for forensic investigations, where the email message needs to be preserved as evidence.

How Can I Convert EML to PDF Files?

Encryptomatic LLC has developed two expert products for converting EML to PDF: MailDex, and Pst Viewer Pro. Despite being similar in user interaction, the main difference between the two products is mainly in the production level. MailDex ($139.99) creates an index of emails, and is able to process larger quantities of emails into PDF documents. Pst Viewer Pro ($89.99) can be used on smaller quantities of EML files, and is recommended for conversion jobs consisting of 1,000 or fewer emails.

Today we will demonstrate how to convert EML to PDF, including file attachments, using Pst Viewer Pro. The method is similar with MailDex. We invite you to download a 15 day free trial of either or both products and follow along with us.

When Pst Viewer Pro starts, select the “Export” tab on the top menu. The Export tab is where the email conversion tools are located.

Pst Viewer Pro EML file viewer and converter, a screen shot of the main product page. The Export table is select, and a drop down list is visible. Selected in the list is: PDF - attachments embedded.

Notice the drop down list next to the “Export” button. Click on this list, and you will be able to choose from among dozens of pre-configured email export activities or as they are called, “Export Profiles.” Several of these export profiles relate specifically to exporting email (including EML emails) to PDF files. Some of the options include:

Email to PDF, attachments embedded within the PDF
Email to PDF, attachments included within the PDF image
Email to PDF, attachments igored
Email to PDF, attachments copied and saved to disk

There are options to export multiple EML emails to a single PDF, or to format in the PDF/A archiving style.

Because EML files are documents which themselves contain documents (a EML file may even contain other EML files), they can be very complex. It’s taken Encryptomatic LLC much effort to build a proprietary parsing system which can disassemble the parts and reassemble them as a PDF document that can meet the specific requirements of your project.

In our example, choose the export profile for “PDF – Attachments Included.”

On the left side of your Pst Viewer Pro screen, find the file explorer. Use it to locate folder containing your EML email files. Pst Viewer Pro will read in the EML files to the mail list. You can use Pst Viewer Pro’s email search and sort capabilities to assemble a set of EML files.

Click on one of the EML files and it will appear in the preview window. If you type “Control-A”, all of the emails will be highlighted, indicating that they are selected for export.

To begin the process of exporting the selected emails to PDF, click the yellow “Export” button. Pst Viewer Pro will ask you where to store the PDF files it creates, and will then go to work.

If you have any questions about converting EML files to PDF documents, please post them below, or use the Live Chat button. You can also call or text us, and we will be glad to respond.

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